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Assistant Company Secretary

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Date: 21-Apr-2021

Location: Hemel Hempstead - Breakspear P, Hemel Hempstead - Breakspear Park, GB

Company: Britvic

Assistant Company Secretary - Fixed Term Contract 10 months + 

Assistant Company Secretary - Fixed Term Contract 10 months + 


At Britvic we are on a journey to become the most dynamic, creative and trusted drinks company in the world.


As one of the UK’s leading players in the FMCG market we pride ourselves on setting high standards, being courageous and pushing ourselves to think outside of the bottle.


About the Role:

The Assistant Company Secretary will assist the Deputy Company Secretary with the day to day management and smooth running of the Secretariat function and ensure that Britvic complies with its obligations in respect of stock exchange regulations, company law and corporate governance guidelines across our international locations.



Ensure statutory and regulatory compliance with the Companies Act 2006 and the Listing, Disclosure Guidance and Transparency Rules for Britvic plc, including:

Responsibility for the preparation and delivery of stock exchange announcements such as Total Voting Rights, Block Listing Reviews and Directors Dealings;

Maintaining and updating statutory registers;

LEI renewals;

Maintenance and management of confidential project and insider lists, requests for share dealing and closed period lists in line with Britvic’s Share Dealing Code;


Assist with the year-end process including:

drafting and editing the Notice of Meeting and proxy materials;

editing and proofing the governance report, directors report and shareholder information pages within the Annual Report;

managing upload of relevant documents to website;

responsibility for the Directors’ Questionnaire process;

planning and organisation of the Annual General Meeting.


Responsibility for the twice-yearly dividend payment process including:

agreeing dividend timetable;

arranging bank and share transfers;

reviewing and approving dividend stationary.


Responsibility for the management of Group subsidiaries both in the UK and internationally, including:

updating Diligent Entities;

drafting board approval and minutes;

filing confirmation statements;

filing statutory accounts;

drafting Directors remunerations certificates;

winding up and striking off redundant companies as appropriate;

assisting with developing subsidiary governance processes and director training;

liaising with overseas administrators regarding subsidiary company administration.


Maintenance of records and publishing of announcements related to the employee share plans including:

maintaining issued share capital records and PDMR ownership records;

activities related to award grants, share vestings and allotments;

arrangements for the issue of new shares as required including liaising with the all employee share plan Trustees and the Employee Benefit Trustee in Jersey;

headroom calculations;

facilitating the monthly SIP process and annual free share award via Allotment Committee.


Assisting with Board, Committee and Executive team meeting preparation if required (as back up to Board Assistant), including:

uploading papers to Diligent Board portal;

assisting with smooth running of meetings on the day.


Participation in cross functional and external facing projects, recent examples include:

group entity structure review and creation of subsidiary governance policy;

implementation of insider list management software.

Corporate actions and raising of debt

Assisting the finance and treasury teams as required preparing and collating documents for corporate actions and private placements


Internal Company Secretarial department administration including:

monitoring group Company Secretarial mailbox;

processing Company Secretarial department purchase orders and invoices;

handling Company Secretarial registered office post and meeting organisation.


Knowledge, Skills & Experience Required:


Good technical knowledge and experience of working in a similar role for an international listed or a FTSE 250 company (essential).

Experience of international subsidiary governance (essential).

A flexible and capable individual with strong organisational skills and attention to detail (essential).

Ability to work proactively using own initiative.  Equally, be a great team player to work cross-functionally and as part of a wider Advisory & Compliance department (essential).

Good knowledge / experience with Share Schemes (essential).

Good IT skills and experience of Diligent Entities (essential).

Experience of using electronic board portals (desirable).



Graduate and qualified chartered secretary (ICSA –ACIS).



We’re committed to providing equal opportunities to all applicants and employees – in fact, this is at the heart of our company culture and values, and we welcome applications from candidates with diverse backgrounds.

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