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Payroll Manager- 12 month FTC

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Date: 16-May-2019

Location: Hemel Hempstead, GB

Company: Britvic

Payroll Manager - 12 Month Fixed Term Contract

About the role:

The Payroll Manager is accountable for delivery of our global payrolls and is supported by the HR Shared Services (HRSS) delivery team, Global Payroll Manager and the Tax Specialist.  

The role is a Subject Matter Expert that provides hands on support to deliver the payrolls on a business as usual basis, ensuring that each stage of the payroll process is properly actioned, that all employees are paid correctly, that correct payments are made and appropriate information provided to our pension schemes, HMRC and other statutory bodies and third parties and that appropriate reconciliations are made in conjunction with our payroll partners ADP and Paychex.

The role also includes managing the service contracts with our outsourced suppliers as well as overall responsibility for the accuracy of the payroll data passed to our suppliers including integrity of the interfaces between the HR systems and the 3rd party suppliers (ADP, Paychex and Jefferson’s)

The other aspects of the role include supporting a range of projects that have a payroll impact, this includes the implementation of new payrolls, the transfer of existing payrolls, managing supplementary payments runs or managing changes to current payroll provision as a result of legislative, procedural or other system changes.

Key Responsibilities:

-To communicate any changes required to payroll set-up to ADP as a result of changes to benefit provision, pension arrangements, working practices etc. and ensure such changes are tested and implemented accurately.

-To manage the relationship with Paychex for the Britvic North America Business.

-Deliver all payrolls on a BAU basis.  Lunar Payrolls - GB, Jersey and the Netherlands. Monthly Payrolls –USA, Belgium and Singapore).

-To ensure that correct payments, reports and returns are made to HMRC (including monthly and year-end returns), third parties, and other statutory bodies. To provide these bodies with appropriate information on pay, as required.

-To ensure appropriate reporting is available across Britvic’s Payrolls, wherever possible enabling consistent reporting across the payroll geographies.  Working with the Payroll Provider to establish any ad-hoc reporting required to meet specific needs of the business.

-To create and maintain up-to-date and comprehensive process maps/work instructions on all Payroll Processes.  Creating specific guidance notes for the HRSS team to ensure any element of payroll activity actioned by HRSS is in line with these agreed process steps. Providing training to the HRSS Team as and when required, e.g. new members of the team, changes in system or legislation etc., to ensure accurate execution of all Payrolls.

-To participate in projects to develop an integrated payroll across all territories, taking a lead on identifying possible improvements to the system and playing a key role in implementing agreed changes.

-To continue delivery on the Operational Excellence payroll programme

-To act as a Subject Matter Expert to proactively determine when changes to the payroll are required as a result of legislative, procedural or other Britvic system changes. Working with the HRSS team and other functional experts as to the best way to implement these changes, ensuring that standard procedures are developed and maintained to reflect these changes.

-To work with IT to enable the delivery of HR related projects that have a payroll impact.

-To work with colleagues in Finance (PLC/GB/International) to ensure the completion of reconciliations, GL’s are completed in accordance with accounting schedules.  Undertaking all other appropriate reconciliations required to ensure the accuracy of payroll on an ongoing basis.

-To resolve out of balance accounts, errors and payment queries, to ensure the payroll runs accurately to time.

-To act as a first point of contact for the HRSS team for complex payroll queries.

-To ensure a professional payroll service is delivered to all staff in geographies which Britvic operates.

Knowledge, Skills & Experience Required:

-A proven track record in a senior payroll post in a large, complex organisation (preferably in-house).

-A detailed knowledge of payroll systems, taxation and national insurance rules and pension schemes from a payroll perspective.

-Knowledge of International payrolls, ideally with experience of operating payrolls in the geographies that Britvic operates.

-Proven experience of relationship management with third party providers.

-Substantial experience in using a complex computerised payroll system involving all aspects of payroll.

-Experience of producing computerised payroll-related management information reports.

-Experience of process mapping to avoid single point of failure.

-Evidenced experience of a proactive approach to leading payroll change requirements as a result of legal, procedural or other system change requirements.

Skills:

-Good understanding of GB payroll (including Jersey, and Northern Ireland)

-Solid experience of SAP and ADP Freedom / ADP Streamline

-Knowledge of working with EMEA payrolls (Netherlands, and Belgium)

-Awareness of APAC payrolls (Singapore and United States)

-Project management skills – knowledge of transitioning payrolls between different providers.

-Strong organisation skills

-Strong coaching skills

-Senior stakeholder management

-Change and communications management

-Proactive approach to problem resolution

-Strong verbal and written communication skills

-Confidentiality - Sensitive nature of the data requires a high level of confidentiality and diplomacy

Qualifications:

-CIPP Diploma in Payroll Management or equivalent

 

 

 

We’re committed to providing equal opportunities to all applicants and employees – in fact this is at the heart of our company culture and values, and we welcome applications from candidates with diverse backgrounds.

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