Travel & Expense Management Specialist - Part Time

Date: 18-Jan-2023

Location: Solihull, GB, B90 4NA

Company: Britvic



Part Time - 3 days per week


At Britvic we’re on a journey to become the most dynamic soft drinks company. As one of the UK’s leading players in the FMCG market we pride ourselves on setting high standards, being courageous and pushing ourselves to think outside the bottle.
We offer consumers a range of family favourite and global premium brands such as Robinsons, Tango, J20, R Whites & London Essence. We exist to help people enjoy life’s everyday moments.


About the Role:

The role sits within the Shared Services Purchase to Pay team and reports into the Accounts Payable Manager. 

The main purpose of the role is to manage the administration of employee expenses and our credit card programmes.

Employee expenses for our GB, Ireland and International (USA, Netherland, Belgium, and Singapore businesses) and associated purchasing and corporate card programmes are managed by the Shared Services team. 


Key Responsibilities:

  • Key user for the management of corporate business expenses processing, administration of the corporate credit card programme (including global purchasing cards)
  • Assisting employees with queries around the expenses policy, card limits and applications
  • Issuing statements to Britvic North America and Netherlands entities
  • Processing and reconciliation of monthly expense payments using SAP Concur and SAP
  • Ensuring corporate card arrears are kept to a bare minimum and are dealt with swiftly in accordance with the expense policy
  • Resolve master data issues with the relevant stakeholders to ensure payment obligations to employees are met
  • Give the best possible customer service to all stakeholders, internal & external
  • Ensure compliance with the company corporate credit card providers e.g. arrears, monitoring and escalation
  • Manage card applications in a timely manner and ensure corporate credit cards are approved in accordance with the policy
  • At all times protect Britvic’s financial and data security position by reporting fraud and ensuring GDPR compliance
  • Work closely with the Global Process Owner to identify policy weaknesses, proactively suggest ways to address policy non-compliance 
  • Responsible for monthly reporting to the wider finance teams (including procurement and tax)
  • Ensure process documentation is consistently updated, reviewed and approved


Knowledge, Skills & Experience Required:

  • Knowledge / use of Concur and SAP desirable
  • A working knowledge of Travel & Expenses, its role within an organisation, how it adds value and interacts with other functions
  • A proven ability to multi-task effectively 
  • Demonstrated success working in a cross functional team environment is essential  
  • Ability to request and obtain help at the appropriate time and work under pressure with good time management skills


We believe we are stronger together and that’s why we’re committed to providing equal opportunities to all applicants and employees. We know that by building a truly inclusive environment where everyone feels celebrated, safe and respected - diversity and wellbeing will naturally thrive